Private employers with 100 or more employees must file an EEO-1 Report each year. This year’s deadline for filing is September 30, 2014.
The preferred method for completing the EEO-1 report is the web-based online filing system, which can be accessed at the EEOC’s website here.
The EEO-1 report requires covered employers to set forth for each job classification the numbers of employees in each of six ethnic groups.
If you are an employer who has had more than 100 employees for years and has never filed an EEO-1 report, don’t panic. The remedy for failure to file is that a court may simply order you to file the required report.
That does not mean that you should continue to not file the required reports to try to stay off the EEOC’s radar. Steps should immediately be taken to file for this year. Filling out the report may take some time, especially if you have not been tracking the demographics of your employees all along, so don’t leave this for the last minute.
How do you know to which ethnic group an employee belongs? The EEOC prefers that employers give employees an opportunity to self-identify and then if they decline to do so, the employer may put down the ethnic group that you believe the employee belongs to based on a visual inspection. When sending out surveys to employees, employers should be careful to note that the survey is for reporting purposes, is voluntary, and will not be used in making any employment-related determinations.